Sample Copyright Permission Letter

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Sample Copyright Permission Letter

[Letterhead stationery or return address]

[Date]

[Name & address of addressee]

Dear [title, name]:

I am [describe your position] at [name of institution] University. I would like your permission to [explain your intended use in detail, e.g., reprint the following article in a coursepack for my course].

[Insert full citation to the original work.]

Please indicate your approval of this permission by signing the letter where indicated below and returning it to me as soon as possible. My fax number and email address are set forth below. Your signing of this letter will also confirm that you own [or your company owns] the copyright to the above described material.

Thank you very much.

Sincerely,

[Your name and signature]

PERMISSION GRANTED FOR THE USE REQUESTED ABOVE:

[Type name of addressee below signature line]

Date:

Instructions for Permission Letters

Be sure to include your return address, telephone number, fax number, and the date at the top of the letter.
Spare no effort in confirming the exact name and address of the addressee. Call the person to confirm the copyright ownership.
Clearly state the name of your university and your position.
Precisely describe the proposed use of the copyrighted material. If necessary or appropriate, attach a copy of the article, quotations, diagrams, pictures, and other materials. If the proposed use is extensive, such as the general use of an archival or manuscript collection, describe it in broad and sweeping terms. Your objectives are to eliminate any ambiguities and to be sure the permission encompasses the full scope of your needs.
The signature form at the end of the sample letter is appropriate when an individual grants the permission. When a company (such as a publishing house) is granting the permission, use the following signature format:
PERMISSION GRANTED FOR THE USE REQUESTED ABOVE:

[Type name of company]

By:

Title:

Date:

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