e-mail is an official mechanism of communication within DeSales University; the University expects that e-mail communications will be received and read in a timely fashion. Official e-mail communications are intended only to meet the academic and administrative needs of the campus community.
Faculty can determine how electronic forms of communication will be used in the classroom. In accordance with the e-mail policy, faculty can assume that students' e-mail accounts are being accessed regularly and thus can use e-mail for their classes accordingly. The University will, with respect to e-mail-based course requirements, comply with all aspects of the ADA.
As a faculty member, you are also able to set up your own e-mail mailing list using the Lyris List Manager. You can use the list to make announcements, create open discussions, or build a moderated forum/discussion.
The course mail tool in ANGEL allows students and instructors to correspond with each other directly without the use of an Internet e-mail account. University e-mail correspondence will NOT automatically forward into students’ ANGEL mailboxes.
You can instruct your students to forward their ANGEL course mail into their DeSales e-mail. For instructions, visit the DeSales ANGEL Student Essentials Guide. In the left navigation box, click the plus (+) sign next to "Student Essentials Guide" then click the plus (+) sign next to "Common Tasks," then click the "How to forward Course Mail" link.
The University will make reasonable efforts to maintain the integrity and effective operation of its electronic mail systems, but users are advised that those systems should in no way be regarded as a secure medium for the communication of sensitive or confidential information. Because of the nature and technology of electronic communication, the University can assure neither the privacy of an individual's use of the University's electronic mail resources nor the confidentiality of particular messages that may be created, transmitted, received, or stored thereby.
Users should exercise extreme caution in using e-mail to communicate confidential or sensitive matters and should not assume that e-mail is private and confidential. It is especially important that users are careful to send messages only to the intended recipient(s). Particular care should be taken when using the "reply" command during e-mail correspondence.
The University will not monitor electronic mail as a routine matter but it may do so to the extent permitted by law as the University deems necessary for purposes of maintaining the integrity and effective operation of the University's electronic mail systems. The contents of electronic mail communications, properly obtained for University purposes, may be disclosed without permission of the e-mail account owner.
The University reserves the right to filter e-mail to reduce the quantity of spam. The University is not responsible for any e-mail that may not be received due to the filtering of e-mail.
The computer networks and e-mail servers that support members of the DeSales community at all locations are the property of the University. e-mails resident on University servers, whether personal or related to the business of the University, are the property of the University and not the property of the e-mail account holder, be they student, faculty, administrative staff, or consultant. Only University faculty, staff, and students and other persons who have received permission under the appropriate University authority are authorized users of the University's electronic mail systems and resources.
- Personal use of the e-mail system that creates a direct cost for the University
- Use of the University's e-mail resources for personal monetary gain or for commercial purposes that are not directly related to University business
- Sending copies of documents in violation of copyright laws
- Inclusion of the work of others into electronic mail communications in violation of copyright laws
- Capture and "opening" of electronic mail except as required in order for authorized employees to diagnose and correct delivery problems
- Use of electronic mail to harass or intimidate others or to interfere with the ability of others to conduct University business
- Use of electronic mail systems for any purpose restricted or prohibited by laws or University regulations
- "Spoofing," i.e., constructing an electronic mail communication so it appears to be from someone else
- Attempting unauthorized access to electronic mail or attempting to breach any security measures on any electronic mail system, or attempting to intercept any electronic mail transmissions without proper authorization
- Any offensive or disruptive messages, including any messages which contain sexual implications, racial slurs, gender-specific comments, or any other comment that offensively addresses someone's age, gender, religious or political beliefs, national origin, or disability
- Forwarding or sending viruses
Disciplinary Action
Any users who violate the DeSales E-mail Policy in any way will be subject to appropriate disciplinary action based upon the facts and circumstances of each infraction.
e-mail is not meant to replace traditional paper mailings of critical importance or mailings that would require a legal copy or written notification to a student, such as a signed letter or registered letter. Messages containing confidential information such as course grades, financial aid award amounts, or tuition/fee payment amounts should still be handled pursuant to existing departmental policy.
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DeSales Email Policy
